6 Ways to Stay HIPAA Compliant
Earlier this year, HHS released a new HIPAA final rule to implement new provisions as part of the HITECH act. The Omnibus final rule went into effect Sept. 23, and Ms. Carnell discussed how this rule has impacted ASC policies and procedures. Such changes included:
• Breach standards were updated with more objective standards and lower thresholds for disclosures to rise to the level of a breach
• Changes to business associate provisions
• Individuals have the right to obtain
• Broader disclosure rights with descendents' personal health information
Here are six suggestions from Ms. Carnell and Ms. Bushee on ASCs complying with HIPAA regulations.
2. Review all business associate agreements to properly protect patient PHI. Not only should old business associate agreement be replaced, but new agreements may need to be crafted for vendors not previously included in the definition.
3. Continuously strive to train employees. By sending out monthly corporate compliance and HIPAA update emails with reminders on how to dispose PHI or communicate over the phone, ASCs can fulfill requirements for compliance training. Ms. Bushee reminds ASCs to log and document all training.
4. Refrain from letting any paper documents leave the surgery center. Make all workstations lock when inactive have locks on all filing cabinets.
5. Be aware of telecommunication protocols. When leaving voicemails for patients, be general and leave only the patient's name, the name of the center, contact information and appointment time, if applicable. Do not provide information as to the reason for the visit without disclosure.
6. Use encrypted emails and always double check attachments and email addresses before sending PHI. Avoid putting PHI in the subject line and do not include information on HIV, substance abuse, mental health in the message.
© Copyright ASC COMMUNICATIONS 2016. Interested in LINKING to or REPRINTING this content? View our policies by clicking here.
To receive the latest hospital and health system business and legal news and analysis from Becker's Hospital Review, sign-up for the free Becker's Hospital Review E-weekly by clicking here.
- Illinois Department of Insurance approves $37B Aetna, Humana merger: 4 key points
- Louisiana ACO partners with BCBS: 5 notes
- Physicians sometimes misdiagnose IBD patients with IBS — 4 points
- Is the ACA marketplace doing more harm than good for small businesses? 4 comments
- Medsphere Systems merges with ChartLogic to offer ambulatory EMR system: 5 highlights