Becker's ASC Review 24th Annual ASC Meeting

Exhibitor Kit

STEP 1: Company Listing 

Did you see your company listed on the conference website exhibitor page? If not, please submit a 60-word (or less) company description, a company URL, and a .eps logo to

STEP 2: Room Reservations

To book a hotel through our Hotel Room Block, please click here. 

For other Hotel and Travel information, please visit our website..

When booking hotel accommodations, please note that Becker's Healthcare has NOT contracted with any third-party housing service or bureau. All hotel room reservations for conference exhibitors should be made directly with the Swissotel Chicago or, in the case that the Swissotel is sold out, on your own directly through a hotel.

STEP 3: Attendee Representatives

Have you registered your company representatives? If not, please email to submit badge names. 

STEP 4: Shipping and Handling

All exhibitors that are shipping boxes to the hotel must complete the SHIPPING & HANDLING FORM and email the completed form to by October 2nd, 2017. Please send all exhibitor packages to:

Attn: Exhibitor Name - Company
Becker's ASC/Spine Conference
323 E. Wacker Drive
Chicago, IL 60601

STEP 5: Power & Audiovisual Order Form

All exhibitors that require power or additional AV at their booth must complete the POWER ORDER FORM and return via email to by October 2nd, 2017. Please note - power is NOT included with the booth.

STEP 6: Certificate of Insurance

Please provide a certificate of insurance by October 2nd, which indemnifies ASC Communications against, and holds harmless from any complaints, suits or liabilities resulting from negligence of the exhibitor in connection with the exhibitor’s use of display space. Your company should be listed as the insured. The certificate holder should be listed as:

ASC Communications
315 Vernon Avenue
Glencoe, IL 60022

The certificate of insurance can be emailed to Please CLICK HERE for a sample certificate of insurance.

STEP 7: Lead Retrieval Option

Information coming soon! If interested, please email and we will contact you as soon as we have this finalized. 

STEP 8: Raffles

If your company is interested in hosting a cash or gift raffle during our Thursday or Friday evening networking receptions, please let us know by September 15th.  You may email  with information on (1) the item you will be raffling and (2) your preferred raffle date (Thursday or Friday).  If you choose to participate, the raffle for your item will be held at your booth location.

STEP 9: Booth Number

You should receive an email with your booth number in September! If you did not, please email Please CLICK HERE for a map of the Exhibit Hall.

STEP 10: Booth Installation and Dismantle

Thursday, October 26th 
11:00 am - 4:30 pm
Zurich Ballroom

Installation must be completed by 4:30 pm on Thursday prior to the Networking Reception beginning. Exhibits will be on display in the Zurich Ballroom, located on the 1st floor of the hotel's Event Centre. 

Booth Setup
Your booth will be furnished with one 6' x 30" table and two chairs. You may bring any additional signage so long as it fits within your designated booth space.  

Attendee Badges:
Please check in at the Exhibitor and Sponsor Registration table in the Exhibit Hall.

Friday, October 27th
6:40 pm - 8:30 pm
Zurich Ballroom
Exhibit booths may NOT dismantle before 6:40 pm on Friday evening.  Any booths that dismantle before then will not be able to preference booth location at future conferences.  Booths must be completely dismantled and ready to ship by 8:30 pm on Friday evening.     

Please be sure that all boxes, cases and packages are ready to ship with a shipping label adhered and billing information confirmed before booth personnel leave the ballroom. Booth personnel are responsible for boxing, taping and labeling all of your outgoing packages with, either, a FedEx or UPS label. If you are using a freight carrier, please be sure to schedule your pick up.  Becker's Healthcare is not responsible for any leftover boxes.